As presented at the TCCC meeting at Infocom in April, the TCCC officers
would like to suggest we clarify the current procedures for obtaining
in-cooperation status.
The current procedures are informal; there are no specific guidelines in
TCCC. There are basic principles in the IEEE Comsoc procedures (as noted
below) which we would like to reinforce and augment.
Please post comments to the list on this proposal. The period of
discussion will last three weeks (ending July 1), at which time we will
summarize consensus, if any, and determine how to proceed.
Joe (TCCC chair, on behalf of the TCCC officers)
--------------------------------
Rules for TCCC technical cosponsorship:
- like the Comsoc, TCCC technical cosponsorship is granted to events on
a per-instance basis; repeated events (e.g., of a series) must reapply
for each new instance
- like the Comsoc, TCCC does not permit meetings to identify themselves
as "pending" TCCC technical cosponsorship, nor should they use TCCC or
IEEE logos until sponsorship has been granted
- like the Comsoc, TCCC expects requests for cosponsorship to be made in
sufficient advance of the meeting.
- TCCC technical cosponsorship is intended for meetings whose primary
focus is computer communications (including meetings bridging computer
communications with disparate fields)
- TCCC reiterates the purpose of technical cosponsorship, which, as
noted on the Comsoc sponsorship application, include:
"The endorsement helps to ensure that the technical program falls within
the committee's scope, that there is a quality, independent peer review
process for paper selection, and that three members of the ComSoc TC
will be active members of the event's technical program committee."
As a result, TCCC determines responses to requests for technical
cosponsorship based on the following criteria:
a) the meeting is in-scope for TCCC
b) that the meeting has a peer review process in which
every submission* receives at least three substantive
and independent reviews
*excepting only those declined due to process (format, late,
etc.) or scope (widely out of scope, or widely out of context
for a technical meeting)
b) the meeting has an appropriate TPC
c) the meeting is demonstrably non-profit
d) the meeting has an appropriate acceptance rate and acceptance
rate history
e) the request is made in advance of all aspects of the meeting
TCCC shall specifically require the application be received at
least two months prior to the deadline for the initial due date
for responses to the call for participation for any part of the
meeting (papers, posters, panel chairs, track/symposium topics,
tutorials, etc.)
f) TCCC shall be permitted to select or appoint one TPC member
to monitor and report back on the above points
- The requirements for submitting a request for TCCC technical
cosponsorship consists of sending a copy of the following information to
any TCCC officer:
- date and location information
- info on the two most recent meetings
number of submissions
accept rate (percent accepted)
amount of time on reviewed submissions vs other
i.e., invited papers, speakers, panels
number of reviews per paper
- names, affiliations, and locale of the following:
general chair
program chair
TPC members
- description of the focus of the meeting
(1 paragraph or a draft call for papers)
- description of the components of the meeting
i.e., fraction of the meeting time on each of:
reviewed submissions
invited submissions
panels
invited speakers
co-located workshops, demos, etc.
- description of the review process
number of reviewers, paper length, approx.
intended acceptance rate
- description of the budget overheads of the meeting
i.e., non-profit status, extent of support
to parent/sponsoring entity
- brief description of why TCCC sponsorship is requested
If technical cosponsorship is granted to an event, we offer:
- The meeting may indicate TCCC Technical Co-Sponsorship on the primary
meeting web pages, the proceedings, and other promotional material
(e-mails, paper announcements, etc.)
- The meeting site / publications may include the TCCC logo
- TCCC will cross-list info on the meeting on our web pages, and note
our endorsement at our meetings
During the period of TCCC technical cosponsorship of an event, we expect
the following:
- The meeting shall notify the TCCC on any significant changes to info
provided in the sponsorship application (at which point sponsorship will
be reviewed)
- The meeting shall allow for 1 TCCC member on the TPC, to be determined
after sponsorship is determined. TPC members already in TCCC may, at the
discretion of TCCC, be selected for this purpose. The appointed member
will report back to the TCCC on the paper review process and file a
brief (1 paragraph) report to the email list.
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