> University site suggestion is a very good one. It has many benefits, both financially, and otherwise (student/faculty participation, research interest development for young UG students, etc.). However, scheduling may be an issue for some universities due to class or events/classes held simultaneously. Some universities have large auditoriums in addition to classrooms, some don't. Sometimes due to internal politics, appropriate facilities while available may not be easily accessible, e.g., business school auditorium vis-a-vis engineering/Science events, etc. But it should be tried with major universities first and then gradually defused at smaller ones.
Agree with that. When it comes to scheduling, a nice try would be to
negotiate free rooms at other departments/buildings within a campus
(where available). I mean, who says that a "Big Academic Intl.
computer-related conference" should only happen in a 'computer
department'? Wouldn't be better to try attracting different hosts within
a campus, say, biology, agriculture, etc - so to make a feel of a
multi-disciplinary meeting, even if two latter mentioned can only
provide a pair of their rooms and/or coffee for guests.
In the same time, such approach might be valuable for promoting those
other scientific disciplines to the conference participants
(particularly to the foreign ones, and/or those who might happen to have
children as students in those areas, or something like that). It is a
kind of a near-to-free promotion and advertising for nearby departments,
laboratories and institutes to an international audience, regardless
they belong to a specific conference areas and topics, or not.
When it comes to scheduling conference activities with usual student
classes and examinations, it seems to me as better to organize a
conference during a summer/winter periods of, well, lower activity at
(some) universities. The 'problem' might be how attract the prospective
organizers and helpers - hosting professors, secretarial personnel and
students to be available and not to go somewhere else during the same
part of the summer :-)
Maybe to offer a free registration for domestic students, incl.
publishing their accepted papers or so?
The issue of attracting more foreign students and younger researchers to
participate, might be solved with eventual joint efforts with local
cultural, sport and similar activities. For example, here we have a very
popular music festival in July, so I keep persuading prospective
conference organizers to plan their events during or around festival
days, in order to enrich social activities for younger participants. It
is always expensive to travel just for average 2-3 conference days, but
if a conference venue is not so lucky to be close to a beach :-) there
must additional efforts to be done (consider your local festivities,
national food & wine presentations and fairs, organizing visits to
nearby technological parks or top-level industries, etc).
How to attract more female participants? Possible options may include
well prepared shopping tours, beauty treatments, visits to domestic
cosmetics manufacturers, or similar - of course, in accordance with
conference programs (days before or after the main event, in the
afternoons after the sessions, or so).
Best regards,
Miroslav Skoric
--
(tutorial instructor:
http://tldp.org/HOWTO/FBB.html
http://www.iaeng.org/IMECS2009
http://www.iaria.org/conferences2008/ICWMC08.html
http://www.wseas.org/conferences/2008/greece/education/
http://www.wseas.us/conferences/2009/rodos/education)
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