Travel Grant.]
Student Travel Grant Program
The purpose of the ICNP Student Travel Grant Program is to encourage
PhD student participation in the conference by partially funding the
travel costs of PhD students who would otherwise be unable to attend.
The program is made possible in part by a grant from the US National
Science Foundation (confirmation pending).
Students anywhere in the world may apply. Only US-based PhD students
are eligible for travel support using the US NSF funds, however.
In selecting students for travel support, preference will be given to
PhD students who satisfy one or more of the following criteria:
* Students presenting a poster, or a demo, or participating in the
PhD Forum.
* Student authors of papers submitted but not included in the
program.
* Student co-authors of accepted papers and posters who are not
giving the presentation at the conference.
* Students in early stages of their PhD studies without alternate
means of support.
Applicants are expected to show evidence of a serious interest in
networking, as demonstrated by coursework and project experience. ICNP
particularly encourages the participation of women and members of
under-represented minorities.
Application Process
An application for a student travel award should include a cover
letter from the student, which gives a brief summary of research
interests and accomplishments and describes how the
student's reason for wanting to attend ICNP, and mention qualification
under the above preference criteria.
In addition, the following is required:
* The student's vita, containing basic information such as degrees
earned, current affiliations, relevant coursework and grades,
and any other information the student feels is relevant to
support their application. Students should demonstrate a serious
interest in the subject matters of the conference, as evidenced
by recent coursework and projects.
* A supporting letter from the student's advisor. This should be
only as long as necessary to convey the relevant information.
It should confirm that the student is a PhD candidate in good
standing, describe the research area of the student, and briefly
comment on the strengths and potential contributions of the
student. Furthermore, the letter should indicate how the student
would benefit from attending ICNP, the suitability of ICNP's
technical program to the student's research area, and why the
student is in need of a travel grant. If the applicant is a
co-author on an accepted paper, the student advisor's letter
must specify whether other co-authors will be attending the
conference and presenting the work.
NOTE: The student's cover letter, vita, and any other relevant
information must be included in *one PDF file*.
How To Apply?
The applications for travel grant must be submitted through EDAS
(http://edas.info). Please log into EDAS, select 'Travel Grants' from
the top menu, and search for ICNP. Please enter the email address or
EDAS ID of your advisor and an email will be sent to her/him asking
for a recommendation letter to be submitted separately. Please upload
your application (letter, vita, grades, and other materials) as *one PDF
file* in EDAS.
Important dates:
Submission deadline (on EDAS) August 19, 2010 (by 23:59 EDT)
Advisor recommendation (on EDAS) August 22, 2010 (by 23:59 EDT)
Notification of acceptance August 30, 2010
Travel Grant Requirements
Funds can only be used toward registration, travel, and lodging at the
conference hotel. In order to support as many students as possible,
the amounts awarded will defray, but may not necessarily cover all
costs. Students are strongly encouraged to secure additional funding
from other sources. Funds will be disbursed only in the form of
reimbursements for actual expenses. A receipt is required for any
expense reimbursed (e.g., airfare and hotel receipts). NOTE: Students
supported with NSF-provided funds MUST fly on a US carrier. We will
let each awardee know if they will be supported by NSF funds.
The reimbursement will be sent as a check via snail mail six to eight
weeks after receipt of reimbursement forms. Details will be
communicated to award recipients.
Important Note About Reimbursement:
For reimbursement, the student must submit the following information:
* Original receipts for travel, lodging, and conference
registration. For travel receipts, please include boarding
passes and/or receipts for train/cabs. For lodging, please
include a receipt from the hotel in addition to the online hotel
reservation.
* If you are a US citizen, a completed W-9 form.
* If you are in the US on a F-1/J-1 visa, a completed W-8 form.
* A sheet that lists all the expenses.
Every student must provide all original receipts and copies of
relevant documentation. Plan accordingly: if planning to use be
reimbursed for airfare, ask for a duplicate receipt upon check-in at
the airport; if planning to use hotel costs as a source of
reimbursement, ask for a duplicate receipt before or at
check-out. (Awards are generally not expected to exceed these two
expenses plus the conference registration fee.)
An application for this travel grant is an implicit acceptance of
these terms.
Committee:
Ken Calvert, University of Kentucky
Sonia Fahmy, Purdue University
Shudong Jin, Case Western Reserve University
Lisong Xu, University of Nebraska-Lincoln
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