Re: [Tccc] Cost of attendance from developing countries / in general

Joe Touch wrote:

> A few points on this:
>
> - - assuming this were viable, this would push all our conferences in the
> June - mid-August timeframe
>

From my experience:

1. IEEE-EESTEC 2004 at Calabria Univ. in Cosenza, Italy was held at the
end of September / beginning of October 2004. The university was active,
all students were there, restaurants were open. Younger participants
were accommodated in dormitories, the older ones in a nearby 3* hotel.
All meals were in student restaurants, good enough and cheap (we were
accommodated to a menu system of some up to 7-points or so, which
included up to 2 different plates, salad, yogurt, wine, etc /bread was
free/ - which meant you couldn't eat and drink endlessly, but it was
funny to learn such nutritionist regulations). In addition, the
organizers have managed to attract nearby municipalities and mayors to
offer additional dinners or so, as a way of promoting small cities in
that poor area of Italy. We changed presentation rooms several times
during the week, but it was well prepared in advance and we got a chance
to enter more academic departments than we actually planned. During the
preparations, whenever the organizers faced an obstacle of availability
of presenting rooms, they inserted a 'sport day' or so, including fast
food on the beach or so. That was a wonderful week in southern Italy.

2. IEEE ICALT 2004 at Univ. of Joensuu, Finland, was held at the end of
August 2004. The university was active, all students were there,
restaurants were open. Participants were accommodated in nearby hotels,
though the lunches were in two academic restaurants (included in fee).
Despite regular educational activities, there were enough rooms for
presentations. Only the gala banquet was held at the nearby lake, a bit
far from the conference venue, but they organized several free buses
from/to the University.

3. IEEE Eurocon 2007 at Politech. Univ. of Warszawa, Poland, was held in
the mid of September 2007. The university was fully active, all students
were there, restaurants were open. Participants were accommodated in
nearby 1* to 5* hotels (upon your choice and personal budget), though
the lunches were in the student restaurant (included in fee). Despite
the regular educational activities, there were enough rooms for
presentations, as well as for the gala dinner in the main century-old
academic building.

I wanted to say that those who can organize events in an academic
environment should do that whenever possible. Of course, you can't get
everything in the same time. Although it may look like that European
universities are a bit more 'conference-friendly' than the rest of the
world ;-) , that does not mean that I am against the hotel-based meetings.

Miroslav

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