Re: [Tccc] Cost of attendance from developing countries / in general

I think the travel expenses represent the real burden. Unfunded graduate
students can find it impossible to pay for an air flight from a developing
country (Africa/Asia) to US, EU or Australia. This could cost more than
50% of the least possible expenses (IEEE student registration, no banquet,
2-stars hotel,..).

With the IEEE no-show policy, those MASc./PhD students won't be able to
publish in major conferences.

One solution would be a new registration category (online attendance)in
which the author can participate through online video conferencing. For
example, the author should be present online during his paper's session.
Moreover, a special 1-hr or 2-hr session could be organized in which
"online attendees" should be present online to communicate/network/answer
questions with interested "regular attendees" via video conferencing.

Conference organizers can limit the "online attendance" registration to
specific countries /IEEE regions. However, it's worthy to note that not
every graduate student in developed countries' universities can get the
sufficient funds to attend conferences.

-Osama.

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> Miroslav Skoric wrote:
>> Ruay-Shiung Chang wrote:
>>
>>> Please see the following Letter-to-the-editor in the October issue of
>>> IEEE
>>> Computer magazine.
>>> -------------------------------------------------------------------------------------------
>>> To rectify the situation, conferences should be returned to university
>>> campuses where there are many classrooms that could be used as
>>> conference
>>> rooms. The professors and students could help organize and provide
>>> services
>>> for the conferences. Lodgings around universities typically are
>>> relatively
>>> inexpensive. It would be possible to reduce the budget for holding
>>> conferences and decrease the attendance fees.
>
> A few points on this:
>
> - - assuming this were viable, this would push all our conferences in the
> June - mid-August timeframe
>
>> In addition,
>> when lunches and/or conference banquets are provided (either included in
>> registration or offered for a small fee) within the campuses - the more
>> chances to feel academic lifestyle and mingle with students in a foreign
>> educational institution.
>
> - - you can't mingle with students and stay in their rooms at the same
> time. I.e., whenever the rooms are available, it's because the students
> are gone
>
> - - not only are the students gone, but many campus services shut down as
> a result. at universities homed in small towns (Cornell being one I have
> experience with), this shutdown spreads out to the surrounding town,
> i.e, some restaurants are closed
>
> The final point is that what universities contribute doesn't help the
> bottom line that much. Food still costs money, and dominates the overall
> fees. The only way to substantially reduce meeting costs is to:
>
> - do not provide lunch ($35-40/day)
> - do not provide breakfast ($25/day)
> - do not provide coffee breaks ($25/day)
> - do not provide a reception ($40-50)
> - do not provide a banquet ($80-100)
>
> Skip all these on a three day meeting and your overall costs will drop
> by $400 or so. Even if university costs drop *all* of these by 25%
> (which would be a lot, and would mean every event was at the
> university), that only saves $100.
>
> Joe
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-----------
Osama Bazan, PhD
Post Doctoral Fellow
Electrical and Computer Engineering
Ryerson University
Toronto, Ontario, Canada
Phone: +1 416 979 5000 Ext. 4528

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