I have not read all the correspondences on this subject.
I wish to point out the biannual conference on "Communications,
Computers and Signal Processing" hosted by the University of Victoria,
B.C., Canada called PACRIM (Pacific Rim Conference) is a good model. It
is held in August every other year.
http://www.ece.uvic.ca/pacrim/pacrim09/. They use state-of-the-art
classrooms and auditorium in their engineering school's building, and
the campus housing is available for a very reasonable cost.
Within the US. a good example is Allerton Annual Conference on
Communication, Control and Signal Processing held at the University of
Illinois. See http://cslgreenhouse.csl.illinois.edu/allerton/
The CISS (Conference on Information Science and Systems) that
Princeton and John Hopkins hosts every other March also uses university
facilities for holding meetings, reception and banquet, although they
cannot provide housing because the
conference takes place in the middle of the spring semester. See
http://conf.ee.princeton.edu/ciss/
I am sure there are many more like these. So these regular high-quality
conferences are good models to follow.
Best regards.
Hisashi Kobayashi
Sherman Fairchild University Professor Emeritus
Princeton University
Phone/Fax (Home): (212) 977-1897
E-mail: hisashi@princeton.edu
Home page: http://www.princeton.edu/kobayashi
Joe Touch wrote:
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> FWIW, none of my points were US-specific. In fact, they're based on
> meetings held at universities in Europe:
>
> a) students are out of their dorms only 2-3 summer months
>
> b) when students are out of their room, they're not around to interact with
>
> b) universities charge for setup/cleaning
>
> c) food costs dominate
>
> Yes, I gave Cornell as one example of where a large university dominates
> a town where when the school closes for the summer adjacent businesses
> do too. This is somewhat less noticeable in the EU, because those summer
> businesses are often shut down for about 1/3-1/2 of the summer anyway
> (speaking as one who has wandered areas of Oslo in specific looking for
> a restaurant or museum, only to find out that even the parrot homed with
> the Kon-Tiki was "away on holiday").
>
> Joe
>
> Waltenegus Dargie wrote:
>
>> It is just funny,
>>
>> The whole time these discussions are made, the implicit assumption is
>> that the conferences are taking place in the US, though the initial
>> question, if I am not mistaken, was made by someone from Norway...
>>
>> Walteneguss:
>>
>> Joe Touch schrieb:
>>
>>
>> Miroslav Skoric wrote:
>>
>>
>>>>> Ruay-Shiung Chang wrote:
>>>>>
>>>>>
>>>>>
>>>>>> Please see the following Letter-to-the-editor in the October issue
>>>>>> of IEEE Computer magazine.
>>>>>> -------------------------------------------------------------------------------------------
>>>>>>
>>>>>> To rectify the situation, conferences should be returned to
>>>>>> university campuses where there are many classrooms that could be
>>>>>> used as conference rooms. The professors and students could help
>>>>>> organize and provide services for the conferences. Lodgings around
>>>>>> universities typically are relatively inexpensive. It would be
>>>>>> possible to reduce the budget for holding conferences and decrease
>>>>>> the attendance fees.
>>>>>>
>>>>>>
>> A few points on this:
>>
>> - assuming this were viable, this would push all our conferences in the
>> June - mid-August timeframe
>>
>>
>>
>>>>> In addition, when lunches and/or conference banquets are provided
>>>>> (either included in registration or offered for a small fee) within
>>>>> the campuses - the more chances to feel academic lifestyle and mingle
>>>>> with students in a foreign educational institution.
>>>>>
>>>>>
>> - you can't mingle with students and stay in their rooms at the same
>> time. I.e., whenever the rooms are available, it's because the students
>> are gone
>>
>> - not only are the students gone, but many campus services shut down as
>> a result. at universities homed in small towns (Cornell being one I have
>> experience with), this shutdown spreads out to the surrounding town,
>> i.e, some restaurants are closed
>>
>> The final point is that what universities contribute doesn't help the
>> bottom line that much. Food still costs money, and dominates the overall
>> fees. The only way to substantially reduce meeting costs is to:
>>
>> - do not provide lunch ($35-40/day)
>> - do not provide breakfast ($25/day)
>> - do not provide coffee breaks ($25/day)
>> - do not provide a reception ($40-50)
>> - do not provide a banquet ($80-100)
>>
>> Skip all these on a three day meeting and your overall costs will drop
>> by $400 or so. Even if university costs drop *all* of these by 25%
>> (which would be a lot, and would mean every event was at the
>> university), that only saves $100.
>>
>> Joe
>>
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