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Hi, all,
Here's a summary of the current progress on conference concerns. As
before, updated items are preceded with "+". See v3 for the previous list.
I am in the process of creating two committees to explore the issues
raised on this list:
1) a group to review current conference expenses
2) a group to pursue expense issues with the Comsoc
(1) will examine some specific budgets in conjunction with the Comsoc
and report back.
(2) will be charged with trying to explore reductions suggested by (1)
We hope to have some of the more vocal parties on the list participate
in (1); the membership of (2) will be determined later, and the
memberships of both lists will be posted here.
Again, please post suggestions to the list.
Joe
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v4.0 12/22/09
The following is an attempt to distill the recent threads on conference
concerns down to short list of focus points. Please respond either
on-list or to me directly if I have missed anything or if you feel this
summary should be revised:
1- reducing non-author presenters
ACTION: it seems like the most direct solution would be to
change the Comsoc requirements for a "full-time registration per
paper" to state that this must be a named author, and to
allow the existing rules for exceptions (at the
discretion of the chairs) to address unusual cases.
STATUS: The Comsoc is implementing this change.
2- support for resource-challenged authors
ACTION: TCCC should identify resources for such authors
to be able to attend meetings in person, or to present
at meetings where attendance isn't possible.
STATUS: The TCCC is updating our web pages with this resource,
also including pointers for underrepresented groups. Please
contact Sonia Fahmy, our vice chair, with pointers.
3- meeting costs
+OVERALL STATUS: TCCC is forming two committees to address this
issue. The first will examine specific budgets from recent
meetings and report their findings for opportunities for cost
reduction. The second will work with the Comsoc on those and
any other cost reduction mechanisms for upcoming meetings.
- cost trends
STATUS: to be completed (any volunteers?
this info is online)
- costs associated with executive committee members
STATUS: Fred Bauer has confirmed with various
other Comsoc officers that Comsoc meeting
costs, including registrations and food,
are charged to the Comsoc, not to the meeting.
- costs associated with other free registrations
STATUS: Fred Bauer provided example budgets
and their corresponding registrations. These
are representative of recent meetings.
- other ways to reduce costs
- university locations
STATUS: The Comsoc will continue to
explore such locations for future meetings,
although recent experience has confirmed that
such locations do not result in lower total
costs.
- LEAN meetings (bag lunches, etc.)
STATUS: The Comsoc has suggested that such
meeting styles would reduce the quality of the
IEEE and Comsoc reputation. TCCC is committed to
encouraging the Comsoc to explore this style
on an experimental basis.
+The Comsoc has agreed to explore this option
on an experimental basis for an upcoming
meeting.
- virtual/remote presentations
STATUS:
+The TCCC is exploring experiments at an
upcoming meeting to determine what mechanisms
are needed to support remote presentation. Once
determined, we will pursue this option with
the Comsoc for extenuating circumstances.
- * (see above) reduced fees for 'research' presenters,
e.g., published/PC/exec members in past year
STATUS: TCCC is committed to exploring this
issue for "commercial" meetings. For meetings
whose primary purpose is research presentations,
such as ICC, Globecom, and Infocom, this
would have no net effect, however.
- pointers to conference planning information where
available
STATUS: TCCC is updating its web pages with
this information.
- surplus/deficit info for specific meetings
and journals
ACTION: TCCC will collect the relevant information
and report back.
STATUS: Fred Bauer recently posted information on
typical conference costs, including conclusions as noted
above.
As reported, although the IEEE is showing a 10% surplus
across conferences for the past year, that is not the
case for the Comsoc.
The TCCC has identified some specific areas to address,
notably publication costs and reception costs. Trimming
these costs may result in rates more in line with
expectations.
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